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ArchiveHero Getting Started

Installing ArchiveHero (Beta Phase)

Currently ArchiveHero is in its Beta phase so the installation method described below will be slightly different from the later standard installation method.  After the Beta phase, ArchiveHero will be available at the Microsoft Store in which many of the steps below are not applicable .  

To install the Beta version of ArchiveHero, click on the “Install” button on the “Free Beta” page and follow the following sequence..  

When the “Install” button is clicked, the following dialog will be displayed at the bottom of the screen:



When the “Run” button is clicked above, the following dialog  will be displayed showing the certificate for ArchiveHero (published by Future Tense, Ltd.):





 

Once the “Install” button is clicked, an extra warning might be displayed as a final warning about downloading applications from the Internet depending on the Internet security system installed on the computer.  Here are a couple of them:










Once the “Run anyway” button is clicked, the ArchiveHero application will be installed on you computer:





Launching the ArchiveHero Application

Once installed, you will launch the ArchiveHero like any other Windows app.  For example, for Windows 10, just click the Windows icon (bottom of screen, far left), scroll to the A’s and click the “ArchiveHero” item.  

Once the ArchiveHero application is started it will display the “First load your archive” dialog (below).  It offers three convenient options described below.  







However, if you don’t want to do any of these options at the present time, then select “Close” or click the exit “X.”   Later, you can use the Archive icon (below) on the top menu bar to perform any of these three options (load, create or modify your archive).



Load the current archive:

This option loads the current archive that was previously setup.  Clicking this option will be the standard response once you define your archive (described next).

Define a new archive:

This is the option used the first time that ArchiveHero is started.  Defining a new archive is very simple.  Your archive will consist of one or more high level folders defining the archive which can be located on any hard drive your computer can access.  This includes USB attached drives, network shares, etc. in addition to the normal case of a hard drive (e.g., C:\) of your computer.  

If you don’t have an archive, then you can select any set of folders such as your personal data folder(s), digital photo folders, etc.  Any folder can be selected to demonstrate the features of ArchiveHero.








Once a new archive is defined, ArchiveHero will load only the “pertinent” files and folders contained within each folder defined.  What does “pertinent” mean? ArchiveHero does not load any folders created for system functions or temporary files created by applications such as Microsoft Word. These files and folders are not part of an archive so are discarded.

You can use the “plus” button at the top of the “Archive Settings” dialog to navigate the Windows file system  for folders to be included in your archive.  However, the easiest method to  include folders in the archive is to drag and drop them fto the Archive Setting dialog from the Windows file syste.  You would use this option by opening a Windows File Explorer and navigating to a target folder and dragging it to the dialog box.  You can use the “minus” icon to remove a selected folder from the list (i.e., that was added erroneously)

Be sure and enter a meaningful title for your archive.  This title will be used in printed reports and messages, etc.  

Modify the current archive:  

Use this option to modify the archive.  You would do this if you wanted to add or remove folders from the archive or change the archive title.






To add a folder to the archive, either click the “plus” icon and navigate to the folder in question or drag the folder to the dialog box as explained above.  To remove a folder from the archive, select it in the list and click the “minus” icon.

A Quick Look at the User Interface

Once your archive is loaded, ArchiveView will present the Table View (below) of all the files and folders in the archive:











The above diagram shows some of the features of ArchiveHero that are immediately available by just loading the archive.  Refer to the numbers in the diagram:

  1. Find: You can enter a text string to create another tableview of the files or folders with that contain that text string.  Complex search strings are possible (explained in the User’s Manual).
  2. Column Sorting: Columns (containing text) can be sorted either ascending or descending by clicking the column header.  Click again to resort the column in the opposite order.
  3. Hierarchical View: The hierarchical view shows the folder structure of the archive that is focused on the selected item.
  4. Email the Selected File: The selected file is attached to the an eMail message setup on the computer.
  5. Print the File: Prints the selected file using its native application.
  6. File / Folder Numbering:  Each item in the table view is assigned a sequence number.  This makes it much easier to quickly identify files or folders.  These are temporary numbers that may change when ArchiveHero is restarted.
  7. File “Hyperlinks”: Each file can be opened with its native application.
  8. Folder “Hyperlinks”:  Each folder can be opened with the Windows File Explorer.
  9. Message Area: At the bottom of the Table View is the message area where status and error messages are displayed in a rolling order.  The most recent message is at the bottom.  

These are just a few of the many features of ArchiveHero that a user can instantly take advantage of without further training.  In the User’s Manual, all features of ArchiveHero are explained in detail.







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